Billing and finance that grow out of your tracked time
Pistacio is agency billing and finance software where invoices are built from the hours your team already tracks: quotes become invoices, overdue ones get reminders, and everything exports to DATEV for your tax advisor. Budget burn and margin per project stay visible while the work happens, not weeks later in a spreadsheet.
Today
REC02:14:08
Acme Redesign · Design QA
01
Invoices built from the time you already tracked
Every billable hour in Pistacio already knows its project, client and rate, so an invoice is assembly, not detective work. You pick the period or the project, Pistacio pulls the tracked time and expenses together, and you send a §14 UStG-compliant invoice with all legally required fields straight from the project data. No re-typing hours into a template, no chasing down who worked on what.
02
From quote to invoice to reminder in one flow
Billing rarely starts with the invoice. In Pistacio it starts with the quote: once the client accepts, the agreed positions carry over instead of being rebuilt by hand. When the work is done or the milestone hits, the quote becomes the invoice. And when an invoice goes overdue, the reminder goes out from the same place, with the full history of what was agreed, delivered and billed attached to it.
03
DATEV export your tax advisor can actually use
Month-end shouldn't mean exporting CSVs, renaming columns and hoping. Pistacio produces a DATEV-compatible export of your invoicing and booking data that your tax advisor reads straight into DATEV. The numbers they receive are the numbers your projects produced, because nothing was re-entered along the way. Made in Germany, hosted in the EU, built for German accounting reality. And when questions come back, the full trail from tracked time to receipt to invoice stays visible in one place.
04
See budget burn and margin per project while it matters
The monthly review in Pistacio shows budget burn, utilization and margins per project and per client. Costs are set against billable hours per person and per project, so you can see which engagements pay off and which quietly eat their budget. That changes conversations: you renegotiate scope while the project is running, instead of discovering the loss after the final invoice.
05
Month-end close becomes a handoff, not a weekend
Because time entries, receipts, travel expenses and invoices all live in the same workspace, the month-end close is mostly already done. You review the numbers, export the DATEV package and hand it to your tax advisor. What used to be an evening of collecting receipts and reconciling spreadsheets turns into a short check and a send button. Open items and missing receipts surface immediately, while there is still time to chase them.
Bring your operations into one place.
Start a 6-week Growth or Business trial, or see Pistacio live.