Free tools

Calculators and helpers for agencies and service teams.

• Agency hourly rate calculatorThis agency hourly rate calculator answers one question: what must you charge per hour so the team pays for itself? It derives your minimum rate from payroll costs, overhead, realistic billable utilization and your target margin — for most agencies that means 65 to 75 percent utilization and a 15 to 25 percent margin. Enter your numbers above and the break-even and recommended rates update as you type.
• ArbZG compliance checker (Germany)The ArbZG caps the working day at eight hours (§3), requires breaks of 30 to 45 minutes (§4) and guarantees eleven hours of rest between shifts (§5). Since the ECJ ruling of 2019 and the BAG decision of 2022, employers must systematically record their employees' working time. This free checker tests in seven questions whether your recording meets these rules — and where the gaps are.
• Employee total cost calculator (Germany)An employee earning 4,500 euros gross does not cost you 4,500 euros — in Germany the real figure is usually 5,400 to 6,000 euros a month. On top of the gross salary come roughly 21 percent employer social security contributions plus levies, accident insurance, equipment and workspace. This free employee cost calculator for Germany works through every item for your specific salary and shows the true monthly and hourly cost rate.
• German invoice template generator (§14 UStG-compliant)A German invoice is only deductible for the recipient if it contains every mandatory field of §14 (4) UStG: full addresses, tax number or VAT ID, a sequential invoice number, issue and service dates, amounts and tax rates. This free German invoice template generator produces exactly that in your browser — no signup, with the §19 small-business notice added automatically when no VAT ID is set.
• Mileage allowance calculator (Kilometergeld)The mileage allowance calculator works out the tax-free reimbursement for business trips in your private car: €0.30 per kilometre driven (§ 9 EStG). A 212-kilometre business trip comes to €63.60 — an amount your employer can reimburse free of tax and social security contributions. Note that this Kilometergeld covers business trips, not your daily commute; the commute falls under the separate Entfernungspauschale.
• Mileage log generator (Fahrtenbuch)A mileage log (Fahrtenbuch) pays off when you use your company car mostly for business: instead of the flat 1% rule, you only pay tax on your actual private share. The Finanzamt accepts it only if the log is complete, kept promptly and tamper-proof. This free generator covers every field required under § 4 EStDV and exports to CSV for your tax advisor.
• Minijob calculator Germany 2026The free minijob calculator for Germany 2026 checks whether your wage and hours stay under the Minijob threshold. In 2026 that threshold is 603 euros per month, dynamically coupled to the statutory minimum wage. Enter your numbers above to see how many weekly hours remain possible.
• Parental leave calculator (Elternzeit)This parental leave calculator for Germany maps your Elternzeit: up to three years per parent and child, with statutory protection against dismissal. Enter the birth date, start and months, and the planner shows the end date, the remaining allowance and the latest date for notifying your employer — so you can see at a glance who takes which months.
• Project Budget Burn CalculatorBudget burn measures how much of your project budget is already consumed compared to how much work you have actually delivered. If spend runs ahead of progress, the project will land over budget unless you act. This calculator shows you in seconds where you stand.
• Project profitability calculatorA project's margin is its revenue minus all costs — above all the hours worked, valued at the true cost rate rather than the billing rate. This free project profitability calculator shows you in a minute whether a project actually made money. Most teams only learn the answer after the project ends, when it is too late to steer.
• Team vacation planner: who is off when, at a glanceThe team vacation planner shows you who is on leave when, and flags overlapping absences before they become a staffing problem. You add your team, enter leave requests, and the planner calculates remaining entitlement correctly under the BUrlG, including the public holidays of your Bundesland. Free, no login, no Excel.
• Travel expense calculator (Germany)This free travel expense calculator works out the tax-free reimbursement for a business trip under German law: the Verpflegungspauschale of 14 euros for absences of eight hours or more and 28 euros for full 24-hour days, plus accommodation and transport costs. It follows §9 (4a) EStG and the BMF circular of 5 December 2025. You can print the result or save it as a PDF straight away.
• Utilization Rate CalculatorYour utilization rate is the share of available working hours you bill to clients: billable hours divided by available hours, times 100. For agencies, 65 to 75 percent is a common benchmark – treat it as orientation, not gospel, because the right rate depends on roles, pricing, and internal workload.