Growth
Travel expense reports without lost receipts
Travel expense management software has to work where the costs actually happen: on the road. In Pistacio you photograph the receipt at the till, German meal per diems and mileage are calculated automatically, and every item lands on the right project. At month-end you export the whole report for accounting, with a DATEV export your tax advisor reads directly.
Today
REC02:14:08
Acme Redesign · Design QA
01
Capture receipts on the road before they vanish
The lunch receipt, the fuel slip, the hotel invoice: by evening they are crumpled in a jacket pocket, and by month-end half of them are gone. In Pistacio you take a photo right after paying, or attach the PDF invoice from your inbox. Category, date and VAT share are set in seconds, and the receipt stays stored on the entry. There is no collecting phase anymore, because everything is captured while the memory is fresh. Whatever is still missing shows up immediately, not weeks later when you go digging.
02
German meal per diems calculated automatically
The statutory meal allowances, the Verpflegungspauschalen, are built into Pistacio and calculated from your travel days: domestic trips and international ones alike, whose rates differ by country. You enter the start, end and destination of the trip, and Pistacio applies the correct rates for arrival and departure days as well as full travel days. That replaces the manual work with annually published rate tables and removes errors your tax advisor would otherwise be the first to spot. The three-month limit for longer assignments stays visible too.
03
Mileage reimbursement with automatic distance
For trips in a private car, Germany reimburses 0.30 euros per kilometre driven, so the number that matters is the correct distance. In Pistacio you only enter origin and destination, the app calculates the distance automatically, and the reimbursable amount follows from it. Every trip is documented with date, route and purpose, exactly as accounting and the tax office expect. Business trips stay cleanly separated from private driving, because each entry stands on its own and can be assigned to a project or client visit.
04
Every expense lands on the right project
Travel costs are project costs, and that is how Pistacio treats them. Every receipt, per diem and driven kilometre can be assigned directly to a project, so you see what a client engagement really costs. Multi-day trips with several legs are created as one connected journey in the timeline editor, with each segment tracked separately, so the client visit in Berlin stays distinguishable from the stopover in Hanover. In the monthly review the costs show up in the project's budget burn instead of rotting in a separate spreadsheet.
05
Export for accounting and your tax advisor
Month-end does not start a scavenger hunt: you export the travel expense report from Pistacio as a PDF or CSV, with all receipts attached. Your tax advisor reads the DATEV export straight into their software, without re-typing or re-sorting a single number. Because time entries, expenses and invoices live in the same workspace, the exported figures match what the team actually recorded. Questions get answered at the entry, not by email ping-pong. Made in Germany, hosted in the EU, built for German accounting reality.
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